Plan vacant possession and key handover
Check the documented possession arrangement, then organise occupiers, items and inspection records separately from key delivery.
Start with the documented possession terms
Do not assume vacant possession from a viewing conversation where a tenant or occupier remains. Have the actual situation and transaction terms checked by the solicitor and agent handling the purchase.
Use one item and key/access-card schedule around handover. Separate removals, agreed equipment and outstanding matters, coordinating inspection with the completion timetable.
Check the components of possession
Connect each component to documents or an agreed record.
| Item | Record | Follow-up |
|---|---|---|
| Occupiers | Occupation and tenancy particulars | Check possession terms |
| Items | Removal and inclusion schedules | Confirm before handover |
| Keys and cards | Quantity, use and transfer | Keep the handover record |
| Open matters | Matter, responsibility and date | Refer for transaction follow-up |
Example: keys arrive while items remain
If agreed removals remain after keys are delivered, keep the schedule, photographs and correspondence and raise the specific difference with the transaction professional.
Compare possession and key records
- Possession terms are documented
- Items and keys have separate schedules
- Differences receive specific follow-up